Events Manager

 
Full-Time
 Employment

Schedule and Salary

Start Date: 
July 15, 2022
Salary: 
$60,000-75,000
Contact:
Application Deadline: 
Open until filled
How to Apply

Overview

Who We Are

The Oakland Zoo (managed by The Conservation Society ofCalifornia) is an award-winning facility stretching 100 acres and overlooking the city of Oakland atop the hills of beautiful Knowland Park. Our mission is to inspire respect for and stewardship of the natural world, while providing a quality visitor experience. As an accredited member of the Association of Zoos and Aquariums (AZA), The Zoo is part of the largest conservation organization in the nation. Our employees take PRIDE in our values of being Positive,Respectful, Inquisitive, Driven and Effective members of a team who places the care of our animals, stewardship of the natural environment, and the experience of our guests at the forefront of all that we do.

 

Oakland Zoo’s Commitment to Diversity,Equity, Inclusion & Access

We believe that all people should have safe access to the Zoo and culturally relevant and responsive experiences with our staff, programs, and curriculum. The Oakland Zoo is also striving to create an equitable and inclusive internal culture where all staff members feel represented and valued for their identities and lived experiences. We examine how power, bias, race, and other aspects of identity impact our organization. We work to build a culture of continuous learning and improvement toward a vision of equity and belonging for all staff. We are looking for team members who can actively join us in this process. We are committed to reflecting the diverse community in which we exist and strongly encourage people of color, LGBTQ+ identifying folks, and women to apply.

 

Position Summary

Under the supervision of the VP of Marketing and Communications, the Events Manager will be responsible for the planning, management, and execution of various events that drive the Oakland Zoo Marketing department’s strategic goals around branding and attendance. They will work closely and collaboratively with other internal departments, outside vendors, contractors etc., while upholding the mission and values of The Zoo, and adhering to policies and procedures set forth by The Zoo.

Responsibilities

·     Responsible for all aspects of specified events (and as assigned events) as follows: Brunch for the Wild Bunch, HealthyLiving Festival, Boo at the Zoo, and Glowfari.

·     Plans, coordinates and executes ALL event logistics. Responsible for all on-property coordination encompassing each department’s specific contribution and execution of departmental event functions.

·     Builds event budgets for each specificZoo even, assessing costs and benefits of all events and makes recommendations for changes or additions to events to assure cost effectiveness.

·     Works directly with and manages Zoo vendors, leading up to, through, and post-event needs.

·     Plans for and works within the marketing dept to have event signage and print collateral created. Provides creative needs input related to the development, conception, and final product of event signage elements.

·     Works with SSA, contracted food and beverage vendor for Oakland Zoo on event needs.

·     Coordinates vendor payments and physical on-property positioning of vendors. Coordinates service offerings and eventual payment for services.

·     Prepares and distributes detailed event plans, updates and other event-related tracking reports for management and/or general Zoo staff.

·     This position entails requirement of occasional weekend and evening work onsite for events taking place during those times.

·     Performs other related duties as required and assigned.

Qualifications

Knowledge, Skills, and Qualities– May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

Collaboration –builds trusting relationships with both internal and external stakeholders across our organization and community-wide and approaches differences of opinion with curiosity and humility.

Communication –communicates respectfully and effectively with stakeholders across identities, both verbally and in writing

Dependability– demonstrates trustworthiness and reliability, including while working with little or no direct supervision

Enjoyment– finds joy in one’s work, approaches tasks with thoughtfulness& intentionality, and fosters collective well-being by embracing the unique skills and qualities of colleagues.

Flexibility– nimbly adapts to evolving priorities and urgent needs; handles intervals of high pressure while maintaining perspective and humor

Inclusive Culture- fosters a culture of mutual respect, transparency, collaboration and belonging which allows all employees to feel appreciated, included, and valued.

Organization –strong attention to details and able to build and/or maintain efficient systems

Project management –effectively prioritizes commitments, driving forward multiple high-profile and complex projects simultaneously with flexibility, resourcefulness, and agility to adapt to shifting organizational needs

Time management –strong capabilities with a demonstrated ability to effectively prioritize multiple commitments

Self-motivated–effectively navigates multiple, simultaneous tasks with excellent attention to detail and deadlines. Enthusiastically identifies and approaches opportunities without regular supervision

Solution-oriented– utilizes an open-minded and strengths-based approach to finding solutions for complex challenges

Sustainability –oriented toward the mission and values of the Oakland Zoo and able to put those into practice by finding creative and resourceful ways to develop sustainable practices within your role and department

Passion – wholeheartedly believes in, represents, and modelsOakland Zoo’s mission and PRIDE values at all times

WildlifeAware - understands mission to support the conservation and welfare of animals at The Zoo, locally and globally. This is demonstrated by a willingness/passion to reflect this mission in all actions and to continue to learn how to take action for wildlife

 

High School Diploma or GED

Bachelors Degree Preferred

Desired Experience

The Oakland Zoo does not expect every applicant to have every skill and qualification listed here and will consider the combination of formal education, training, and practical experience of each applicant. We are committed to supporting the career development of our employees. A strong candidate who is interested in growing and learning in this role will possess at least 75% of the following qualifications. If this is you, then we strongly encourage you to apply.

 

Who You Are

·     At least 3 years of event planning experience

·     Self-driven/ self-starter

·     Strong oral and written communication skills

·     Demonstrated superior customer services skills with internal and external stakeholders

·     Excellent working use and knowledge of Microsoft Office Suite

·     Ability to work independently and within a team

·     The Oakland Zoo requires COVID vaccination*

Disclaimer

The Conservation Society of California is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. The Conservation Society of California also promotes respect for all people and will not tolerate harassment based on any of these characteristics.

Benefits

How to Apply