About the Position
The Coordinator, Facilities will provide essential administrative support to teams across the Facilities Maintenance Departments by managing work order requests and scheduling projects to maximize the efficiency of these teams. Leveraging their excellent organizational skills and systems thinking, the Coordinator, Facilities will understand the skillsets and roles of all team members to support them in effectively planning their workstreams to ensure that timelines are reasonable, and deadlines are met.
$23-26/hour (depending on experience)
The Oakland Zoo offers a comprehensive benefits package, including Health insurance, Dental insurance, Vision insurance, Flexible spending account, Retirement plan, Paid time off, Employee Assistance Program, and A Family Zoo Membership.
Essential Job Duties
- Organize timetable for Work Order requests
- Order parts/materials for projects across departments
- Aligning job requests with maintenance plan
- Create and maintain a calendar of outside contractor appointments including repeat and new visits
- Create and maintain a database of source suppliers and consumables for all locations of the Zoo
- Align Preventative Maintenance work with Maintenance Plan
Who You Are
- Proficient in computer programs such as email, word processing, spreadsheets
- Experience managing a database and able to learn our Work Order software
- Able to effectively connect with people across multiple methods of communication (e.g. email, online chat, radio, phone, in-person, etc.)
- Demonstrated ability to create effective timetables for multiple individuals and departments
- Possess practical knowledge of maintenance, grounds, horticulture and janitorial work or are willing to join team members in the field to gain an understanding of their tasks
- Have a valid Class C Driver’s License with a clean DMV record (able to obtain authorization to drive from Zoo’s insurance provider)
Bonus If You Have
- Previous experience using a Work Order system
Knowledge, Skills, and Qualities
May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
- Collaboration – builds trusting relationships with both internal and external stakeholders across our organization and community-wide and approaches differences of opinion with curiosity and humility.
- Communication – communicates respectfully and effectively with stakeholders across identities.
- Dependability – demonstrates trustworthiness and reliability, including while working with little or no direct supervision.
- Inclusive Culture - fosters a culture of mutual respect, transparency, collaboration and belonging which allows all employees to feel appreciated, included, and valued.
- Passion – wholeheartedly believes in, represents, and models Oakland Zoo’s mission and PRIDE values at all times.
- Project management – effectively prioritizes commitments, driving forward multiple high-profile and complex projects simultaneously with flexibility, resourcefulness, and agility to adapt to shifting organizational needs.
- Relationship-Building - able to build and maintain trusting relationships and mutually beneficial partnerships with internal and external stakeholders.Solution-oriented – utilizes an open-minded and strengths-based approach to finding solutions for complex challenges.
- Wildlife Aware - understands mission to support the conservation and welfare of animals at the Zoo, locally and globally. This is demonstrated by a willingness/passion to reflect this mission in all actions and to continue to learn how to take action for wildlife.
- Sustainability – oriented toward the mission and values of Oakland Zoo and able to put those into practice by finding creative and resourceful ways to develop sustainable practices within your role and department.
Who We Are
The Oakland Zoo (managed by The Conservation Society of California) is an award-winning facility stretching 100 acres and overlooking the city of Oakland atop the hills of beautiful Knowland Park. Our mission is to inspire respect for and stewardship of the natural world, while providing a quality visitor experience. As an accredited member of the Association of Zoos and Aquariums (AZA), The Zoo is part of the largest conservation organization in the nation. Our employees take PRIDE in our values of being Positive, Respectful, Inquisitive, Driven and Effective members of a team who places the care of our animals, stewardship of the natural environment, and the experience of our guests at the forefront of all that we do.
Oakland Zoo’s Commitment to Diversity, Equity, Inclusion, and Access
We believe that all people should have safe access to the Zoo and culturally relevant and responsive experiences with our staff, programs, and curriculum. The Oakland Zoo is also striving to create an equitable and inclusive internal culture where all staff members feel represented and valued for their identities and lived experiences. We examine how power, bias, race and other aspects of identity impact our organization. We work to build a culture of continuous learning and improvement toward a vision of equity and belonging for all staff. We are looking for team members who can actively join us in this process. We are committed to reflecting the diverse community in which we exist and strongly encourage people of color, LGBTQ+ identifying folks, and women to apply.
Equal Opportunity Employment
The Conservation Society of California is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. The Conservation Society of California also promotes respect for all people and will not tolerate harassment based on any of these characteristics.Apply